Overtime management with approval before the work
Overtime is requested before it is worked and approved by the department head. After the day passes, the hours are matched with attendance, and only approved overtime that was actually worked reaches the payslip.
What you can do
Request before the work
The employee enters the date, planned start and end, and a reason in the app. An attachment is optional.
Department head approval
The department head approves, rejects or returns the request. Overtime without approval is not paid.
Matched with attendance
Worked hours come from attendance. When attendance cannot be used, the employee enters the actual times and a supervisor verifies them.
Straight into payroll
Completed overtime is calculated from basic salary under the overtime policy and goes into that period's payroll.
How it works
- 1
The employee requests overtime
Before the overtime starts, the employee sends a request with the planned hours and a reason.
- 2
The department head approves
The request lands in the department head's approval inbox and can be approved from a phone.
- 3
Attendance and payroll
Once the day passes, the actual hours are taken from attendance and completed overtime goes into payroll.
Frequently asked questions
What is overtime management software?
Overtime management software handles how overtime is requested, approved and paid. In Stavis, overtime is requested before the work, approved by the department head and matched with attendance before it is paid.
How do employees request overtime from their phones?
The employee opens the Stavis mobile app, enters the date, start time, end time and reason, and sends the request before the overtime begins.
Is overtime without approval still paid?
No. Time worked beyond the shift without an approved request does not count as overtime.
What if an employee forgets to clock in for overtime?
The employee enters the actual overtime hours within 3 days of the overtime day, and the department head or direct supervisor verifies them.
See Stavis with your own company
Bring one department, one shift pattern and one month of payroll. We will walk through it with you.
